When preparing duplicate PS Form 3849 for accountable mail, what should be done with the second copy?

When preparing duplicate PS Form 3849 for accountable mail, the second copy is intended to facilitate the processing and tracking of the accountable mail item. By giving it to the mail orderly or placing it in the individual mailbox, the second copy ensures that the recipient has a record of the mail attempt and can retrieve the item more efficiently.

This process reflects best practices for mail accountability and helps maintain a clear chain of custody. The purpose of the duplicate is to provide the recipient and postal staff with information about the mail that was not successfully delivered, and ensuring it reaches the intended party or is accessible as part of normal mail operations is crucial for effective mail management.

In contrast, placing it in the main mail bin, destroying it, or sending it to the postal supervisor would not serve the intended function of providing proper notification and record-keeping for the accountable mail, which is essential for maintaining service standards in postal operations.