When is the purge date required?

The purge date is required when individuals have Permanent Change of Station (PCS) or expiration of term of service (ETS) out of the organization. This is crucial for maintaining accurate and up-to-date records within the organization. When personnel are transferred or leave, it is necessary to purge or update their records to reflect their status and ensure that the organization's data accurately reflects who is currently serving and who has departed. This helps in preventing confusion and maintaining the integrity of the personnel files.

While retirement, moving to a new organization, or changing ranks might also involve updates to records, the PCS or ETS specifically pertains to significant departures from an organization that necessitate a formal purging process. This emphasizes the importance of timely updates to personnel records in the context of organizational management.