What should a designating official do when personnel are relieved?

When personnel are relieved, the appropriate action for the designating official is to retrieve the individual's copy of DD Form 285. This form addresses the individual’s duty status and credentialing in a military context. The retrieval of this form is crucial as it ensures that the personnel files reflect an accurate and up-to-date record of those who are currently authorized to perform specific duties.

By doing so, it helps maintain the integrity and security of the personnel system, ensuring that any privileges associated with that individual’s role are revoked. Additionally, it sets a clear protocol for tracking and managing personnel transitions within an organization, which is essential for effective administrative operations. This action assists in upholding the standards of record-keeping by making sure that only active members maintain their credentials formally recognized by the DD Form 285.